Discussion: System Recommendation

Discussion: System Recommendation

Discussion: System Recommendation

Discussion: System Recommendation

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Question Description
Stage 1:Organizational Analysis and Requirements

Overview

Before you begin work on this assignment, be sure you have read the Case Study.Refer to the System Recommendation Report – Table of Contents – below to see where you are in the process of developing this report.

As a professional medical consultant, you have been asked to conduct an analysis, develop a set of system requirements and propose an Electronic Health Records (EHR)system to improve the Midtown Family Clinic’s processes.This work will be completed in four stages, and each of these four stages will focus on one section of an overall System Recommendation Reportto be delivered to the Midtown Family Clinic.

The sections of the System Recommendation Report will be developed and submitted as four staged assignments.In stages 2, 3 and 4, you will also incorporate any feedback received when the previous stage is graded to improve the effectiveness of your overall report and then add the new section to your report. At the end of the course, you will submit a complete System Recommendation Report that includes all the sections and changes that resulted from previous feedback.A key to successful business writing is quality and conciseness rather than quantity.

The sections are described below and the graphic that follows provides the detailed outline and Table of Contents for this report:

Introduction – Provides background and sets the stage for the rest of the document.To be written and submitted as part of Stage 1.

Section I: Organizational Analysis and Requirements (Stage 1) – The first stepis to look at the organization and explain how an EHR system could benefit the Midtown Family Clinic’s processes.

Section II: Data Sharing (Stage 2) – Next you will explain, the types of data that need to be shared with other organizations, and what data interchange standards should be used.

Section III: Ethical, Legal and Regulatory Policy Issues (Stage 3) – Then you will analyze the ethical, legal and regulatory policy issues that impact the EHR solution for the Midtown Family Clinic.

Section IV: System Recommendation (Stage 4) – Finally, you will identify a certified EHR system for the Midtown Family Clinic, and explain what improvements the Clinic can expect, how it meets the requirements, and what needs to be done to implement the system at the Clinic.

Conclusion – Summarizes the document.To be written and submitted as part of Stage 4.

References – List of references.A separate page developed as part of Stage 1 with references added (in alphabetical order) as other sections are added to the report.

Begin by creating a title page to include your name, course information and date; followed by a page break.On a separate page, create the Table of Contents, which you will update as you add the sections of the Report. Note that each section has its own introduction and summary.

System Recommendation Report

Table of Contents
Introduction(Stage 1)
II.Organizational Analysis and Requirements (Stage 1)
A.Introduction
B.Strategic Use of Technology
C.Components of an Information System
D.Functional Requirements

E.Summary
II.DataSharing (Stage 2)
A.Introduction
B.Need to Share Data
C.Types of Data to be Shared
D.Data Interchange Standards
E.Summary
III.Ethical, Legal and Regulatory Policy Issues (Stage 3)
A.Introduction
B.Table of Ethical, Legal and Regulatory Policy Issues
C.Addressing the Most Difficult Issue
IV.System Recommendation (Stage 4)
A.Introduction
B.Proposed IT solution
C.How the Proposed IT Solution Meets the Requirements
E.Implementation Considerations
Conclusion (Stage 4)

References
System Recommendation Report (SRR), Section I – Organizational Analysis and Requirements

Section I of the SRR document contains an organizational analysis and identifies ways in which an Electronic Health Record (EHR) system can help the Midtown Family Clinic to meet its strategic goals.The next step is to identify data and functional requirements for the EHR system.This analysis lays the ground work for the rest of SRR, as the recommendation for an EHR must support the Clinic’s strategic goals and meet its functional and data requirements.

Stage 1 Assignment Instructions

Using the case study, the overview above, Course Content readings, and external resources, develop your Introduction andSection I: Organizational Analysis and Requirements.Recommended lengths for each section are providedand you should be sure to includeall pertinent information.

Introduction– briefly describe (at a high level) the organization in the Case Study; provide a context for the rest of the document.(one to two paragraphs)

Organizational Analysis and Requirements
A. Person 1 and role, and two functions

B. Person 2 and role, and two functions

C. Person 3 and role, and two functions

A. Process 1 and how it would be improved

B. Process 1 and how it would be improved

C. Process 1 and how it would be improved

Data Items Needed for EHR System

Functional Requirements –The next step is to identify the essentialrequirements for the EHR system.Review the processes and data items you listed above and create a list of ten (10) requirements. Each requirement is one sentence in length and addresses one thing the system must do.The requirements are documented in a table, as shown below.For a full requirement specification, there will be many requirements statements; you only need to provide ten. The requirements should be derived from the Case Study; an analyst should not “invent” requirements.(Provide an introductory sentence and copy the table and insert information within.)
Functional Requirements
Summary – briefly summarize the content of this section and tie the information together for the reader.(3-4 sentences)
Formatting Your Assignment

For academic writing, the writer is expected to write in the third person. In third person, the writer avoids the pronouns I, we, my, you,your, and ours. The third person is used to make the writing more objective by taking the individual, the “self,” out of the writing. This method is very helpful for academic writing, a form in which facts, not opinion, drive the tone of the text. Writing in the third person allows the writer to come across as unbiased and thus more informed.The Report is to be written for the Midtown Family Clinic, and reference should not be made by name to individuals who own or work in the Clinic.

Write a short concise paper:Use the recommendations provided in each area for length of response.Content areas should be double spaced; table entries should be single-spaced. It’s important to value quality over quantity.The body (Introduction to the report and Section I) of the assignment should not exceed 6 pages.
Ensure each section has an introductory sentence or two that sets the stage for the information to follow.
Ensure that each of the tables is preceded by an introductory sentence that explains what is contained in the table, so the reader understands why the table has been included.
Use at least two resources with APA formatted citation and reference.Use at least one external reference and one from the course content.
Submit your paper as a Word document, or a document that can be read in Word.
Your submission filename should be as follows:Lastname_firstname_Stage_1
Compare your work to the Assignment Instructions above and the Evaluation Criteria/Grading Rubric below to be sure you have met content and quality criteria.Do not overlook this step.Read your work out loud or have your computer read it to you.Fix the grammar and other areas identified.

EVALUATION CRITERIA/GRADING RUBRIC:

Criteria

90-100%

Far Above Standards

80-89%

Above Standards

70-79%

Meets Standards

60-69%

Below Standards

< 60%

Well Below Standards
Possible Points
Report Introduction

5 Points

Describes the organization and provides an effective introduction to the Report; is clear, logical, derived from the Case Study; and demonstrates a sophisticated level of writing.
4 Points

Describes the organization and provides an introduction to the Report; is clear, logical, and derived from the Case Study.
3.5 Points

Describes the organization and provides an introduction to the Report; is adequate, and derived from the Case Study.
3 Points

Not clear, logical and/or derived from the Case Study.
0-2 Points

Not included, or demonstrates little effort.

5Section Introduction and Summary
5 Points

Provides effective introduction and summary to Section I; is clear, logical, derived from the Case Study; and demonstrates a sophisticated level of writing.
4 Points

Provides an introduction and summaryto Section I; is clear, logical, and derived from the Case Study.
3.5 Points

Provides an introduction and summary to Section I; is adequate, and derived from the Case Study.
3 Points

Not clear, logical and/or derived from the Case Study. Or, either the introduction or summary is not included.
0-2 Points

Not included, or demonstrates little effort.
5
Strategic Goals

How the system will support three of the organization’s strategic goals
13-15 Points

The explanation is clear, logical and fully supported using a sophisticated level of writing.
12 Points

The explanation is clear, logical and supported.
10-11 Points

The explanation is provided and supported.
9 Points

The explanation is not clear, logical and/or supported.
0-8 Points

The explanation is not included or demonstrates little effort.
15
Components

The 3 people, 3 processes, and 10 data items
31-35 Points

Fully and logically explained, are clearly related to the Case Study, and demonstrate a sophisticated level of analysis and writing.
28-30 Points

Logically explained, are related to the Case Study, and demonstrate analysis and effective writing.
24-27 Points

Explanation provided and relates to the Case Study.
21-23 Points

Not all clearly explained and/or are not related to the Case Study.
0-20 Points

Not all addressed or little effort is demonstrated.
35
Requirements

Discussion: System Recommendation

Discussion: System Recommendation

Discussion: System Recommendation

Discussion: System Recommendation

10 functionalrequirements
18-20 Points

Correctly identified and sourced; clearly derived from the Case Study; demonstrates sophisticated analysis.
16-17 Points

Identified and sourced; requirements are derived from the Case Study; demonstrates effective analysis.
14-15 Points

Identified and sourced; requirements are related to the Case Study.
12-13 Points

Less than 10 requirements are identified and sourced; and/or information provided is not correct; and/or requirements are not all related to the Case Study.
0-11 Points

Few or no requirements are listed; sources are incorrect; and/or requirements are not related to the Case Study.
20
Research

Two or more sources–one source from within the IFSM 305 course content and one external (other than the course materials)
9-10 Points

Required resources are incorporated and used effectively. Sources used are relevant and timely and contribute strongly to the analysis.References are appropriately incorporated and cited using APA style.
8.5 Points

At least two sources are incorporated and are relevant and somewhat support the analysis. References are appropriately incorporated and cited using APA style.

7.5 Points

Only one resource is used and properly incorporated and/or reference(s) lack correct APA style.
6.5 Points

A source may be used, but is not properly incorporated or used, and/or is not effective or appropriate; and/or does not follow APA style for references and citations.
0-5 Points

No course content or external research incorporated; or reference listed is not cited within the text
10
Format
9-10 Points

Well organized and easy to read.Very few or no errors in sentence structure, grammar, and spelling; double-spaced, written in third person and presented in a professional format.
8.5 Points

Effective organization; has few errors in sentence structure, grammar, and spelling; double-spaced, written in third person and presented in a professional format.
7.5 Points

Some organization; may have some errors in sentence structure, grammar and spelling. Report is double spaced and written in third person.
6.5 Points

Not well organized, and/or contains several grammar and/or spelling errors; and/or is not double-spaced and written in third person.
0-5 Points

Extremely poorly written, has many grammar and/or spelling errors, or does not convey the information.
10
TOTAL Points Possible
100

You must proofread your paper. But do not strictly rely on your computer’s spell-checker and grammar-checker; failure to do so indicates a lack of effort on your part and you can expect your grade to suffer accordingly. Papers with numerous misspelled words and grammatical mistakes will be penalized. Read over your paper – in silence and then aloud – before handing it in and make corrections as necessary. Often it is advantageous to have a friend proofread your paper for obvious errors. Handwritten corrections are preferable to uncorrected mistakes.

Use a standard 10 to 12 point (10 to 12 characters per inch) typeface. Smaller or compressed type and papers with small margins or single-spacing are hard to read. It is better to let your essay run over the recommended number of pages than to try to compress it into fewer pages.

Likewise, large type, large margins, large indentations, triple-spacing, increased leading (space between lines), increased kerning (space between letters), and any other such attempts at “padding” to increase the length of a paper are unacceptable, wasteful of trees, and will not fool your professor.

The paper must be neatly formatted, double-spaced with a one-inch margin on the top, bottom, and sides of each page. When submitting hard copy, be sure to use white paper and print out using dark ink. If it is hard to read your essay, it will also be hard to follow your argument.

ADDITIONAL INSTRUCTIONS FOR THE CLASS

Discussion Questions (DQ)

• Initial responses to the DQ should address all components of the questions asked, include a minimum of one scholarly source, and be at least 250 words.
• Successful responses are substantive (i.e., add something new to the discussion, engage others in the discussion, well-developed idea) and include at least one scholarly source.
• One or two sentence responses, simple statements of agreement or “good post,” and responses that are off-topic will not count as substantive. Substantive responses should be at least 150 words.
• I encourage you to incorporate the readings from the week (as applicable) into your responses.

Weekly Participation

• Your initial responses to the mandatory DQ do not count toward participation and are graded separately.
• In addition to the DQ responses, you must post at least one reply to peers (or me) on three separate days, for a total of three replies.
• Participation posts do not require a scholarly source/citation (unless you cite someone else’s work).
• Part of your weekly participation includes viewing the weekly announcement and attesting to watching it in the comments. These announcements are made to ensure you understand everything that is due during the week.

APA Format and Writing Quality

• Familiarize yourself with APA format and practice using it correctly. It is used for most writing assignments for your degree. Visit the Writing Center in the Student Success Center, under the Resources tab in LoudCloud for APA paper templates, citation examples, tips, etc. Points will be deducted for poor use of APA format or absence of APA format (if required).
• Cite all sources of information! When in doubt, cite the source. Paraphrasing also requires a citation.
• I highly recommend using the APA Publication Manual, 6^th edition.

Use of Direct Quotes

• I discourage overutilization of direct quotes in DQs and assignments at the Masters’ level and deduct points accordingly.
• As Masters’ level students, it is important that you be able to critically analyze and interpret information from journal articles and other resources. Simply restating someone else’s words does not demonstrate an understanding of the content or critical analysis of the content.
• It is best to paraphrase content and cite your source.

 

LopesWrite Policy

• For assignments that need to be submitted to LopesWrite, please be sure you have received your report and Similarity Index (SI) percentage BEFORE you do a “final submit” to me.
• Once you have received your report, please review it. This report will show you grammatical, punctuation, and spelling errors that can easily be fixed. Take the extra few minutes to review instead of getting counted off for these mistakes.
• Review your similarities. Did you forget to cite something? Did you not paraphrase well enough? Is your paper made up of someone else’s thoughts more than your own?
• Visit the Writing Center in the Student Success Center, under the Resources tab in LoudCloud for tips on improving your paper and SI score.

Late Policy

• The university’s policy on late assignments is 10% penalty PER DAY LATE. This also applies to late DQ replies.
• Please communicate with me if you anticipate having to submit an assignment late. I am happy to be flexible, with advance notice. We may be able to work out an extension based on extenuating circumstances.
• If you do not communicate with me before submitting an assignment late, the GCU late policy will be in effect.
• I do not accept assignments that are two or more weeks late unless we have worked out an extension.
• As per policy, no assignments are accepted after the last day of class. Any assignment submitted after midnight on the last day of class will not be accepted for grading.

Communication

• Communication is so very important. There are multiple ways to communicate with me:
  • Questions to Instructor Forum: This is a great place to ask course content or assignment questions. If you have a question, there is a good chance one of your peers does as well. This is a public forum for the class.
  • Individual Forum: This is a private forum to ask me questions or send me messages. This will be checked at least once every 24 hours.